Privacy Policy

Mandurah Auto Group is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Mandurah Auto Group manages personal information. It is structured as follows:

1. Personal information Mandurah Auto Group collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Mandurah Auto Group and complaints
10. Changes to Privacy Policy

1. Personal information Mandurah Auto Group collects

The main types of personal information Mandurah Auto Group collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Mandurah Auto Group such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Mandurah Auto Group's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Mandurah Auto Group's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Mandurah Auto Group's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Mandurah Auto Group.

Mandurah Auto Group collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Mandurah Auto Group keeps of telephone calls, or emails received, or messages sent to Mandurah Auto Group or posted on Mandurah Auto Group's pages on social media);
• Mandurah Auto Group's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Mandurah Auto Group collects personal information in connection with running its business directly from the individual concerned. On occasion Mandurah Auto Group may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Mandurah Auto Group stores personal information in electronic and paper form.

Mandurah Auto Group uses and discloses personal information as follows:

• to source vehicles and sell them to Mandurah Auto Group's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Mandurah Auto Group's customers and prospective customers;
• to obtain products, services or information from Mandurah Auto Group's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Mandurah Auto Group knows about them);
• to operate and manage Mandurah Auto Group's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Mandurah Auto Group. For example, Mandurah Auto Group may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Mandurah Auto Group also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Mandurah Auto Group uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Mandurah Auto Group uses in the operation of the computer program is browsing history on Mandurah Auto Group's websites, name, contact information, and other information you may input into Mandurah Auto Group's websites. The level of human oversight Mandurah Auto Group provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Mandurah Auto Group's staff.

4. Cookies

Mandurah Auto Group uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Mandurah Auto Group's web server. Mandurah Auto Group may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Mandurah Auto Group's platforms and those social media platforms. Mandurah Auto Group's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Mandurah Auto Group's website.

5. Links to other websites

Mandurah Auto Group's website may contain links to third party websites. Mandurah Auto Group does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Mandurah Auto Group and do not wish to receive these communications from Mandurah Auto Group in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Mandurah Auto Group.

7. Overseas transfers

Mandurah Auto Group's website/s are hosted in Australia. On occasion, a third party service provider Mandurah Auto Group engages or that Mandurah Auto Group is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Mandurah Auto Group holds about them by contacting Mandurah Auto Group during business hours on (07) 5345 6293 or via the contact page.

Mandurah Auto Group may require an individual making a request to verify their identity before processing their request.

Mandurah Auto Group will aim to respond to all requests promptly and within 30 days.

Mandurah Auto Group may refuse a request where permitted or required by law. Mandurah Auto Group will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Mandurah Auto Group and complaints

If you have any queries, concerns or complaints about how Mandurah Auto Group handles your personal information please contact Mandurah Auto Group during business hours on (07) 5345 6293 or via the contact page. Mandurah Auto Group may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Mandurah Auto Group can understand the nature of your concern. In most cases, Mandurah Auto Group will ask that you put your request in writing.

Mandurah Auto Group takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Mandurah Auto Group's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (07) 5345 6293
• Mailing Address: 107-113 Pinjarra Rd, Mandurah, WA, 6210

10. Changes to Privacy Policy

Mandurah Auto Group may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.